Protect: your business, customers and livelihood with effective backups

Tools like OneDrive and Dropbox are fantastic for collaboration and sharing data; they can even offer a degree of better data security over storing on local devices such as laptops.

These tools are not backup solutions, and you need to protect your data with robust backups and business continuity planning.

What does Microsoft say?

We recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.

Microsoft Services Agreement

In this article we’ll highlight a few risks to you and your business, we’ll let you decide how valuable your data is.

What are the risks of not backing up thoroughly?

  1. Data Loss:
    • Accidental Deletion: Employees might accidentally delete important files or data.
    • Hardware Failure: Storage devices can fail, leading to data loss.
    • Software Corruption: Software or system errors can corrupt files or databases.
  2. Security Threats:
    • Ransomware Attacks: Malicious software can encrypt your data and demand payment for decryption.
    • Cybersecurity Breaches: Unauthorized access by hackers can result in data theft or manipulation.
  3. Operational Downtime:
    • Recovery Time: Without backups, restoring lost data can take a long time, leading to extended downtime.
    • Disruption of Business Processes: Critical business processes may be disrupted if essential data is unavailable.
  4. Financial Loss:
    • Loss of Revenue: Downtime and data loss can result in financial losses due to disrupted operations.
    • Regulatory Fines: Non-compliance with data protection regulations can lead to fines.
  5. Reputation Damage:
    • Loss of Trust: Customers and clients may lose trust if their data is compromised or if services are disrupted.
    • Brand Image: A data loss incident can harm the reputation and image of the business.
  6. Legal Consequences:
    • Non-Compliance: Failure to protect sensitive customer data can lead to legal consequences.
    • Contractual Obligations: Businesses may have contractual obligations to safeguard data, and failure to do so can result in legal disputes.
  7. Intellectual Property Loss:
    • Unrecoverable Assets: Critical intellectual property, proprietary information, or unique business processes may be permanently lost.
  8. Employee Productivity:
    • Time Loss: Employees may spend significant time recreating lost data, reducing overall productivity.
    • Employee Morale: Frequent data loss incidents can negatively impact employee morale and job satisfaction.
  9. Competitive Disadvantage:
    • Loss of Competitive Edge: Inability to recover quickly from data loss can put a business at a disadvantage compared to competitors.

Further Reading

Don’t take our word for it. Here are some top tips from Axcient: 11 Backup Best Practices for 2023 – Axcient

Download our Cyber Security Guide


While cloud storage services like OneDrive and Dropbox offer valuable features for collaboration and remote access, they should be viewed as part of a broader data protection strategy rather than a complete replacement for traditional PC backups. A 3rd party backup solution will offer greater protection for your digital assets and the success of your business.

Get in touch

Get In Touch to discuss your backup strategy and how we can support you and your teams.